Product Security Guidelines
SECURITY IS YOUR RESPONSIBILITY TOO!
One of the most challenging operational aspects of every Trade Show today
involves the security of the Exhibitor's product - both at the show site
and in transit. An important service to all exhibitors is the hall perimeter badge
checkers provided by SC|05 on a 24-hour basis from move-in through move-out.
Every reasonable precaution will be taken to protect property. However, SC|05
cannot and does not ensure the safety of persons or the protection of property. This
is the responsibility of each individual exhibitor. Exposition Centers
and hotels are public buildings to which hundreds of individuals have access… let
alone the number of individuals involved in the shipping of your product
to and from the Show. Therefore, it is critical that each exhibitor makes
every effort to safeguard his investment in the exposition.
We suggest that
if you have valuable equipment in your booth, you hire your own security
guard for your booth. If a theft does occur, report the theft to the closest
security guard. He will notify a supervisor and complete a report for your
insurance carrier.
Following are some additional security hints:
We strongly encourage you to insure your property from the time
it leaves your facilities until it is returned after the Show.
In most cases, a rider can be added to your present policy for a nominal
cost that will protect your property while it is out of your control. Remember
that it is the responsibility of the Exhibitor to insure his property. SC|05,
Hall-Erickson, Inc., their agents, the Washington State Convention and
Trade Center and their respective agents, will not be responsible in any
way for the safety of any exhibit or material against theft, fire or accident.
We
suggest you consider the following:
Shipping
If you ship by common carrier, do
not use cartons which identify the contents, but group and
ship all products in crates. Be sure to list the number of pieces in
your shipment on the bill-of-lading and carefully identify the number
crates, cartons, etc., but do not identify the contents. Ship your
exhibit and product in locked trunks or crates.
Displays
Inventory all equipment before and after
set-up and teardown. Make sure your booth is always attended during the set-up
and teardown periods, and make sure your booth is never unmanned even for
a short time during Show hours. To secure your product, attach items to your
display whenever possible. Run wire or cable through as many items as possible
and lock.
Remove It
Important parts should be removed from displays
when not being used in demonstrations. Take small items, one-of-a-kind prototypes
and special samples or extremely valuable merchandise to your hotel room
or deposit them in the hotel safe overnight.
Cover It Up
Drape your product when the Show closes
each night.
Report It
If you experience a loss, report it to
the Security Office and to Show Management immediately.
Remember, help
us control the movement of product throughout the Show. Do
not sell, give away, or trade merchandise after the show. Re-crate
and return it with your display. Help us eliminate the carrying out of miscellaneous
items from the Show.
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