Admission to the Exhibit Floor
Due to insurance liabilities, children under age 12 are not permitted on the exhibit floor at any time. Children under 16 are not allowed on the exhibit floor during installation and dismantling and not before or after posted exhibit hours. SC|05 will sell Exhibits Only Badges to children 12-16; however, they must be accompanied by an adult at all times. All persons on the exhibit floor must have proper registration credentials.

Booth Lighting & Laser Lighting
Exhibitors must not encroach on SC|05 aisles, walls, or ceilings with strobe lighting, laser lighting, or other special effects lighting. Exhibitors may not use projection lighting, laser lighting, or other special effects lighting outside their own purchased exhibit space. Exhibitors may not project images or other lighting onto the walls of the convention center or the ceilings of the convention center or on the aisles of the convention center. All special effects lighting and high intensity lighting must not disturb the other exhibitors or attendees or SC|05 management will ask for it to be turned off.

Booth Equipment and Services - Industry Exhibitors
The following booth equipment, services and facilities are included in the booth rental fee for Industry Exhibitors:

• Draperies suspended on aluminum uprights and stanchions. The drapery background is 8’ high; the side rails are 36” high.
• Standard booth sign measuring 7”x44”, black letters on white card showing company name and booth number.
• Installation Stickers
• 5 complimentary Exhibitor Staff badges per 100 sq. ft. (Additional badges are $100 for each badge)
• One complimentary Technical Program Registration.
• 50 guest passes per 100 sq. ft. of exhibit space. These passes are for customers, and are not to be used for employees of your company.
• Opportunity to order Exhibits Only Badges for clients at $80 per badge
• General lighting and decorations
• Aisle carpet
• Crate removal, storage and return
• Exhibitor Service Center

• Draperies suspended on aluminum uprights and stanchions. The drapery background is 8’ high; the side rails are 36” high.
• Standard booth sign measuring 7”x44”, black letters on white card showing company name and booth number.
• Green carpeting. Note: SC will carpet the entire research area with the same color carpet as the aisles. It is not necessary to order carpet, unless you choose something different (at your expense.)
• One draped table (drape on three sides), desk or counter height for each 10’ x 10 booth, with a maximum of 4 10’ x 10’s. (Note: you must place this order with Freeman in advance, and indicate that you are a Research Exhibitor.)
• Two side chairs or two gray padded stools for each 10’ x 10’ booth, with a maximum of 4 10’ x 10’s. (Note: you must place this order with Freeman in advance, and indicate that you are a Research Exhibitor.)
• Electricity: If your research booth is one 10’ x 10’, you will get one minimum (typically 5 amps – 500 watt single outlet) power electrical outlet credit (advance price) free. If you have a 10’ x 20’ booth, you will get two power outlet credits (advance price) free. If your booth is larger than this you will get (free) one electrical connection credit for each 10’ x 10’ space up to a maximum of four. All additional power may be ordered at your expense. If you do not use the power that is available to your for free, you will not receive rebate credits. You must order electricity in Advance and note that you are a Research Exhibitor to get delivery and receive the credits.
• Installation Stickers
• Note: all Research Exhibitor Staff badges are $100.00 each.
• Opportunity to order Exhibits Only Badges for children and clients at $80 per badge
• General lighting and decorations
• Aisle carpet
• Crate removal, storage and return
• Exhibitor Service Center

Contract for Space
The contract for exhibit space is not subject to cancellation without penalties. Any exhibitor failing to occupy the space under contract is not relieved of the obligation to pay the full cost of space. Such space may be used by Show Management in any way it sees fit.

Conference Committee Offices
Permanent Room Assignments

• You must remain inside the perimeter of your booth to distribute literature, handouts, or invitations to attendees.
• Costumed performers or other employees engaged in advertising your product, service, or events must do so from the inner perimeter of your booth.
• Passing out promotional material or literature in the aisles or public areas is prohibited.
• Do not schedule conflicting off-site promotions which would take SC|05 attendees away from the SC|05 events, sessions, or during open exhibition hours.
• Exhibitors must take extreme caution when choosing gifts for giveaways to ensure items are safe for children of all ages. Any concerns about the safety of a handout should be expressed with written warning as to those concerns and should accompany each handout.

The exhibitor will have an authorized representative present throughout the installation of his exhibit and will furnish the name of this representative to Show Management at least 60 days prior to the show. During installation hours, Installation & Dismantle stickers will be available at no charge to all exhibitors and workers to gain access to the SC|05 exhibit floor. I&D stickers must be worn at all times during installation days. Exhibitors may pick up I&D stickers from security at the entrance to the exhibit hall or from the Exhibits Management Office.

Exhibitors may work after hours by carrying the “Off-hours pass.” These off-hours passes may be obtained from security or exhibits management. Off-hours passes are good for the entire conference and need not be replaced.

The Exhibits Management office will be open from 8:00am – 6:00pm from Wednesday, November 9 through Friday, November 18 through Noon.

Installation of all exhibit material must be completed by Noon, Monday, November 14 and all shipping crates and packing cases must be ready for removal in order to allow sufficient time for a final cleaning prior the 6:00pm Press Exhibition Preview Tour. If an exception must be made, contact Show Management.

Insurance
All Exhibitors are required to provide for their own floater insurance coverage, protecting against damage, loss or theft, and business auto coverage. In most cases, a rider can be added to your present policy for a nominal cost that will protect your property while it is out of your control. Please refer to the Exhibitor Appointed Contractors section for more information.

ACM SIGARCH, IEEE Computer Society, their agents, Hall-Erickson, Inc., the Washington State Convention and Trade Center and/or their respective agents will not be responsible in any way for the safety of any exhibit or material against theft, fire, water, accident, or any cause, nor for the loss of damage to goods consigned to its care.

Media Room
The Media room provides a convenient resource for conference exhibitors who want to provide materials to media representatives and industry analysts covering the conference. The Media Room will be located in Room 301, and provides telephones, computers with Internet access, and other equipment to support the media. The room is also a meeting place for exhibitors and media representatives looking to make contact. Please click here for more information.

Music Licensing
Each Exhibitor must secure and pay for the appropriate licenses or permits to reproduce copyrighted musical compositions (Performed music or music used in visual format, audio format, printed materials, or electronic data, etc.) ASCAP, BMI, and similar organizations enforce the licensing of copyrighted musical material.

Parking
Click here to link to information and directions on Convention Center parking.

Photography
Photography is permitted and will not be monitored by Show Management. Photographers should not photograph a booth without first securing the cooperation of the management of the booth being photographed. All preferences expressed by an individual booth manager should be respected.

Program Listing Information - Industry Exhibitors
Included with your booth space rental is your company’s listing in the Exhibit Directory. This listing includes your company name and address information, sales/marketing contact information, and a 50-word description of your product/service.  Please click here to submit your Directory Listing Information. Listings will not be accepted later than September 2, 2005. If you have any questions regarding your listing, please contact Exhibits Management at 630/434-7779, or e-mail: sc@heiexpo.com.

Property Passes
SC|05 Property Passes allow for exhibit property removal. Authorized Passes allow the Exhibitor (or the bearer) to remove material from the exhibit hall when complete with a full description of the property that is being removed. Click here to download these passes. These passes are available exclusively for use of each exhibitor. Any loss or misuse is the Exhibitor’s responsibility. Passes, if lost, may not be replaced without proper identification. Maintain control of your Property Pass at all times, since it allows the bearer to remove items from your booth. Exhibitors may authorize removal of their own property. Do not release your Property Pass to Security. Keep possession of the pass at all times.

Registration
We encourage you to register your booth staff in advance to avoid lines at the Convention Center. For those exhibitors who do not register in advance, Exhibitor Registration will be open during the following hours:

Restaurants and Concession Stands
Convention Cafés and Restaurants are managed by ARAMARK, and provide a variety of meal and snack options to attendees and exhibitors.

Security
Entry to and exit from the exhibit area will be possible only through the main Show entrances and all persons entering and leaving must wear a badge issued by Show Management. During the installation and dismantling periods, no one will be permitted in the exhibit area before 8:00am.

Lost or stolen property must be reported to the Security Office as soon as possible. Please remember that any claim must be properly documented in order to receive reimbursement from your insurance company.

Show Colors
Exhibits:
Aisle Carpet: Green
Booth Backwall Drape: Green/White/Blue/Green/White
Booth Siderail Drape: Green

Show Dates and Hours
The exhibit hall will be open for attendees the following hours:

Smoking Policy
ACM/IEEE SC|05 is a NO SMOKING Conference and Exhibition.

Sound from Computer Equipment
Be sure that rack fans are sound suppressed.

Sound Amplifying Reproducing Equipment
The use of sound systems is permissible, provided they are not audible more than 3 feet into the aisle or into neighboring booths, and that the sound is directed exclusively into the Exhibitor’s booth. Show Management shall have absolute control over this regulation, the intent of which is to ensure that sound systems shall not be audibly objectionable to neighboring Exhibitors. Sound amplification may be used by an Exhibitor only for the dissemination of information to the SC|05 audience directly relating to products and/or services of the particular Company displaying such products and/or services at SC|05.

2006 Industry Exhibitor Space Selection Meeting
The SC06 Industry Exhibitor Space Selection meeting will take place on Wednesday, November 16 from Noon – 5:00pm. Space selection activities are for Industry Exhibitors Only. The SC06 Conference and Exhibition will be held in Tampa, FL, November 13 – 16, 2006. Contracts for space will be accepted and space assignments will be made according to Priority Points, which are based on the Exhibitor’s number of continuous years exhibiting at SCxy and the size booths that were purchased in those consecutive years. Priority Point information will be available on-site in the Exhibits Management Office and will also be distributed at the Space Selection Meeting. Please click here for additional information.

The SC-6 Research Exhibitor Space Selection meeting will take place on Thursday, November 17. Details forthcoming.

Technical Sessions Free on Friday
The ACM/IEEE SC|05 Conference is extending a special offer to you, the Exhibitors! On Friday, November 18, Exhibitors with a badge can attend any Technical Session (scheduled on Friday) free. Before making your return travel arrangements, please review the sessions offered via the web site and see if you and your associates would like to attend.

Union Jurisdictions
Click here to go to details on Union Jurisdictions.

Washington State Convention and Trade Center
Click here for floor plans of the Washington State Convention and Trade Center, including information on ceiling heights in the exposition hall and information on meeting rooms. The ceiling height on the upper level exhibit hall is 21'. This may effect island booths in the upper hall.

Web Site
The official SC|05 Web site is at http://sc05.supercomputing.org/

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