SC|05 SC|05 Gateway to Discovery
About Interactive Schedule Programs Registration Exhibits Initiatives & Challenges News & Press Hotel & Travel
Table of Contents
Show Schedule
Advertising Opportunities
Contributor Opportunities
Registration
Housing
Forms Library


NOT FINDING WHAT YOU NEED?
Please email us at sc@heiexpo.com and let us know if you have a question, comment, etc. We will then contact you with the information you need.


SC06 Research Space Selection and Conference Information

SC06 Space Selection Meeting

AT: SC|05: High Performance Networking and Computing – Seattle, WA
WHERE: Room 204, Washington State Convention and Trade Center
WHEN: Thursday, November 17, 2005, Time slot based on priority points
  • SC06 Conference and Exhibition will be held in Tampa, FL, Tampa Convention Center
  • SC06 Conference dates are November 12 - 17, 2006
  • SC06 Exhibition dates are November 14 - 16, 2006
  • Contracts for space will be accepted and space assignments will be made according to Priority Points, which are based on the Exhibitor's number of continuous years exhibiting at SC and the size booths that were purchased in those consecutive years.
  • Priority Point information will be available on-site in the SC06 Sales Office (Room 504) in the Washington State Convention & Trade Center, and will also be distributed during the Space Selection Meeting.

Review all of the following information:

Return your Exhibitor's Contract for space to SC06 Sales Office (Room 504), Washington State Convention & Trade Center, prior to 5:00pm, Tuesday, November 15, 2005 or at the SC06 Space Selection Meeting, which begins at 11:00am on Thursday, November 17, 2005.

If you cannot attend and wish to select a space for your company, you should complete the Exhibitor's Contract with your booth preferences and submit it to the Exhibition Management Office prior to 5:00pm on Tuesday, November 15, 2005. Exhibition Management will assign space according to space available, priority points, and your booth location preferences.

If attending in person, please arrive at the Space Selection Meeting at least 15 minutes prior to your scheduled time in order to review current space assignments. Select your exhibit space when your company name is called. After you have selected your space, you must turn in your signed contract to SC06 Exhibition Management, Hall-Erickson, Inc.

Exhibition Management will send a written verification of the exhibit space assigned to your organization with an invoice for 50% of the total cost of exhibit space. This payment is due January 17, 2006. Late payments may cause Exhibitor to forfeit priority location.

Space Selection Procedures

Companies will select space according to list of total priority points. Points are rounded to the nearest hundred. Please refer to the enclosed Priority Point List to determine your company’s position in the space selection procedure. Space selections will begin in Room 204, promptly at 11:00am, Thursday, November 17, 2005, and will continue based on the following schedule:

Priority Points

Time Slot

901 – 2844

11:00am – Noon

300– 900

Noon – 1:00pm

50 – 299

1:00pm – 2:00pm

1 – 49

2:00pm – 3:00pm


Exhibitors selecting a booth for the first time may begin when exhibitors with priority points have completed their selections.

  1. Companies sharing identical total points will be assigned a priority position based on a drawing during the space selection meeting. The order of the selection will be announced at that time.
  2. Each company’s name will be announced. If there is no response, and if the company has submitted a contract for exhibit space prior to the space selection meeting, exhibit space will be assigned by Exhibition Management based on total space requested and general location as noted on the contract.
  3. As a result of the growth of the SC Exhibits over the last several years, the floorplan has been drawn to maximize available exhibit space. Exhibitors may select booth sizes as shown on the floorplan or combine certain booths to achieve the desired size. Exhibit space may not be cut. Certain aisles may not be crossed to create booths as per the instructions of the Fire Marshall.  Exhibitors may select their SC06 booth size up to the maximum of their 2005 booth size.
  4. The break at the end of each hour may be utilized by Exhibitors to make changes who have been allocated space earlier. Such changes will be made in order of each company’s priority points. This interval may also be used for the assignment of space to any Exhibitor whose name had been announced prior to the break, but was not assigned space because their contract had not been received by Exhibition Management and the Exhibitor was not present when their name was called.
  5. After the Space Selection Meeting, requests for changes in space should be submitted to Exhibition Management in writing after the conference.
  6. Financial Responsibility Disclosure: Please check with your company’s purchasing department to be sure you have the authority to sign the SC06 space contract, which is a binding financial contract. Contracting for space at an SC event creates a binding financial obligation and, at the time your signed contract is turned in at the meeting, your company is financially obligated under the terms of the contract and subject to all the terms and conditions of the contract, all the stipulated payments, and specified penalties in the event of cancellation, reduction, or withdrawal from SC06 by your company. Certain provisions of the contract and time sensitive and must be observed. See Actual Contract.
Priority Points System

The following is a summary of the priority points system established for SC exhibitions:

Each Exhibitor is given one point for each 100 square feet of space purchased. The points are totaled for each consecutive year as an Exhibitor with SC. The total is then multiplied by the number of consecutive years as an Exhibitor.

Example: Company purchases:

100 square feet in SC00
200 square feet in SC01
300 square feet in SC02
400 square feet in SC03
500 square feet in SC04
600 square feet in SC|05

2100 square feet (equals 21)

Total of 21 Points, as shown above, multiplied by 6 consecutive years as an Exhibitor, equals a cumulative Total of 126 Priority Points.

Companies not exhibiting for a year will lose all points accumulated and upon returning must start again to accumulate points just as a first time Exhibitor.

Space Reduction or Space Cancellation: Exhibitors who reduce or cancel their contracted exhibit space after the space selection meeting will be charged a penalty under the specified terms and conditions of the SC06 Exhibitor's Contract.

Financial Responsibility Disclosure: Please check with your company’s purchasing department to be sure you have the authority to sign the SC06 space contract, which is a binding financial contract. Contracting for space at an SC event creates a binding financial obligation and, at the time your signed contract is turned in at the meeting, your company is financially obligated under the terms of the contract and subject to all the terms and conditions of the contract, all the stipulated payments, and specified penalties in the event of cancellation, reduction, or withdrawal from SC06 by your company. Certain provisions of the contract and time sensitive and must be observed. See Actual Contract.

This policy is intended to discourage Exhibitors from “blocking” exhibit space they may not fully expect to use at the show. This will provide each Exhibitor with a more accurate picture of space availability at the time of the space selection meeting.

This policy is intended to help all Exhibitors by giving each the assurance that they have received the best booth location possible in a fair and equitable space selection procedure.