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General Information

ACM, IEEE Logos, SC Conference Logos
The ACM and IEEE logos and the custom logo of this year’s Conference are the property of ACM SIGARCH and IEEE Computer Society and may not be used unless it is the intent of the exhibitor to use the logo for the sole purpose to promote the Conference in good taste.

Admission to the Exhibit Floor
Due to insurance liabilities, children under age 12 are not permitted on the exhibit floor at any time. Children under 16 are not allowed on the exhibit floor during installation and dismantling and not before or after posted exhibit hours. SC|05 will sell Exhibits Only Badges to children 12-16; however, they must be accompanied by an adult at all times. All persons on the exhibit floor must have proper registration credentials.

Booth Lighting & Laser Lighting
Exhibitors must not encroach on SC|05 aisles, walls, or ceilings with strobe lighting, laser lighting, or other special effects lighting. Exhibitors may not use projection lighting, laser lighting, or other special effects lighting outside their own purchased exhibit space. Exhibitors may not project images or other lighting onto the walls of the convention center or the ceilings of the convention center or on the aisles of the convention center. All special effects lighting and high intensity lighting must not disturb the other exhibitors or attendees or SC|05 management will ask for it to be turned off.

Booth Equipment and Services - Industry Exhibitors
The following booth equipment, services and facilities are included in the booth rental fee for Industry Exhibitors:

  • Draperies suspended on aluminum uprights and stanchions. The drapery background is 8’ high; the side rails are 36” high.
  • Standard booth sign measuring 7”x44”, black letters on white card showing company name and booth number.
  • Installation Stickers
  • 5 complimentary Exhibitor Staff badges per 100 sq. ft. (Additional badges are $100 for each badge)
  • One complimentary Technical Program Registration.
  • 50 guest passes per 100 sq. ft. of exhibit space. These passes are for customers, and are not to be used for employees of your company.
  • Opportunity to order Exhibits Only Badges for clients at $80 per badge
  • General lighting and decorations
  • Aisle carpet
  • Crate removal, storage and return
  • Exhibitor Service Center
Booth Equipment and Services - Research Exhibitors
The following booth equipment, services and facilities are included in the booth rental fee for Research Exhibitors:
  • Draperies suspended on aluminum uprights and stanchions. The drapery background is 8’ high; the side rails are 36” high.
  • Standard booth sign measuring 7”x44”, black letters on white card showing company name and booth number.
  • Green carpeting. Note: SC will carpet the entire research area with the same color carpet as the aisles. It is not necessary to order carpet, unless you choose something different (at your expense.)
  • One draped table (drape on three sides), desk or counter height for each 10’ x 10 booth, with a maximum of 4 10’ x 10’s. (Note: you must place this order with Freeman in advance, and indicate that you are a Research Exhibitor.)
  • Two side chairs or two gray padded stools for each 10’ x 10’ booth, with a maximum of 4 10’ x 10’s. (Note: you must place this order with Freeman in advance, and indicate that you are a Research Exhibitor.)
  • Electricity: If your research booth is one 10’ x 10’, you will get one minimum (typically 5 amps – 500 watt single outlet) power electrical outlet credit (advance price) free. If you have a 10’ x 20’ booth, you will get two power outlet credits (advance price) free. If your booth is larger than this you will get (free) one electrical connection credit for each 10’ x 10’ space up to a maximum of four. All additional power may be ordered at your expense. If you do not use the power that is available to your for free, you will not receive rebate credits. You must order electricity in Advance and note that you are a Research Exhibitor to get delivery and receive the credits.
  • Installation Stickers
  • Note: all Research Exhibitor Staff badges are $100.00 each.
  • Opportunity to order Exhibits Only Badges for children and clients at $80 per badge
  • General lighting and decorations
  • Aisle carpet
  • Crate removal, storage and return
  • Exhibitor Service Center
Research exhibitors will be charged for network connections. Review the SCinet 2005 Network Service Offerings for complete details.

Cleaning
SC|05 will vacuum the aisles of the exhibit hall every night and will maintain general cleaning of the halls. Special cleaning for individual booths is available.

Contract for Space
The contract for exhibit space is not subject to cancellation without penalties. Any exhibitor failing to occupy the space under contract is not relieved of the obligation to pay the full cost of space. Such space may be used by Show Management in any way it sees fit.

Conference Committee Offices
Permanent Room Assignments

Audio/Visual Office 601
Committee Office 2AB
Education Office 3AB
E-mail & Web Viewing 303
Exhibits Office 504-506
Media 310
Exhibitor Forum 615-617
Space Selection Meeting 204

Crate Storage
Empty crates, boxes, skids, etc. that exhibitors have labeled “empty” will automatically be removed from exhibitors’ booths, stored, and returned to booths at the conclusion of the exhibition. "Empty” stickers will be available at the Exhibitor Service Center.

Demonstation Equipment Placement
All demonstration equipment including operator’s position must be located at least two feet removed from the aisle line of the exhibit area. No display material and/or equipment can be placed in meeting rooms of the Washington State Convention and Trade Center or in conference hotels without written permission from management. Exhibitor warrants and agrees that the Exhibitor is solely responsible for assuring that its exhibit, demonstration(s) and all related materials are accessible to persons with disabilities and complies with all applicable provisions of the Americans with Disabilities Act.

Disability Services
Wheelchairs, designated parking, TDD, telephone and other services are available for visitors with disabilities. The Washington State Convention and Trade Center is in compliance with the Americans with Disabilities Act.

Dismantling Dates and Hours
The exhibit hall will be open for exhibit dismantling from:
Thursday, November 17 4:00pm – Midnight
Friday, November 18 8:00am – Noon

Note: Exhibitors are cautioned when making return travel arrangements to allow sufficient time following the closing of the show at 4:00pm. The return of empty crates will start at approximately 5:00pm on Thursday and will take several hours to complete. General Lighting and Utility Services, as well as SCinet, will be turned off shortly after 4:00pm on Thursday, November 17, and work lights will be turned on. For electrical or telephone beyond 4:00pm, be sure to make arrangements in advance. All booths must be dismantled and packed by Noon, Friday, November 18. No exhibitor shall have the right prior to 4:00pm on Thursday, November 17 to pack or remove any articles or exhibit.

All outbound carriers must check in no later than 9:00am Friday, November 18, 2005. Freight not called for by Noon on Friday, November 18 will be rerouted via Freeman Transportation.

Note: Security personnel will ask every person removing material from the exhibit hall to show the “Property Removal Pass.” This pass is only available from your company’s exhibit manager.

Exhibit Guidelines and Regulations
Please refer to the Exhibit Guidelines and Regulations for specific on display guidelines. All multi-story exhibits and all exhibit fixtures and components exceeding 12’ in height must have drawings available to inspection by exhibits management, the installation and dismantling contractor, the exhibitor and governmental authority during the time the exhibit is being erected, exhibited and dismantled at the show site that include a signature or stamp of a reviewing structural engineer indicating that the structure design is properly engineered for its proposed used, and a signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawings. Exhibitors are cautioned when installing a display with a ceiling or second level to check with the local fire department to ensure that their display meets with the necessary fire safety precautions involving smoke alarms, fire extinguishers, sprinkler systems, etc.

Note: All display materials must adhere to the no-point-load setback of 18” INSIDE the exhibitor booth along the aisles. 

Exhibition Lighting
Be prepared for low lighting levels at SC|05. Only a minimum number of lights are on for the open hours of the exhibition. Exhibitor’s individual booth lights can be increased, at the exhibitor’s expense, if necessary, with lamps, spots, etc. Final testing for overhead lighting levels will be determined on Monday morning, during the final hours of installation.

Exhibition Preview Tour and Opening Gala
The SC|05 Exhibition will kick-off with an Exhibition Preview Tour on Monday, November 14 from 6:00pm – 7:00pm for the Press. The Exhibition Opening Gala follows from 7:00pm – 9:00pm. Attendees will get their first look at the exhibits while they enjoy free food, beverages and entertainment.

Exhibitor Appointed Contractors
The Official Service Contractor for SC|05 is Freeman Decorating Company. If the exhibitor plans to use a company other than the Official Service Contractor, the exhibitor must complete the Authorization Form for Exhibitor Appointed Contractors. The exhibitor appointed contractor then must provide us with a certificate of insurance and agree to abide by the show rules and regulations.

Exhibitor Reception
The Exhibitor Reception will take place on Sunday, November 13 from 6:00pm – 9:00pm at Gameworks Gameworks is located right across from the convention center—7th and Pike Street, Downtown. Food, drink, games, and lots of fun!

Exhibitor Registration
Exhibitor’s booth representatives shall be restricted to employees of exhibiting company who are actually working in Exhibitor’s booth. Booth representatives shall wear “EXHIBITOR” badge identification, furnished by Show Management, at all times. Show Management may limit the number of booth representatives at any time. All Exhibitor’s company personnel other than those working in booth are to register as attendees at the Exhibition. Click here for Exhibitor Registration.

On-site, the Exhibitor Registration Desk will be located in the lobby outside the Exhibit Hall of the Washington State Convention and Trade Center. Personnel at the registration counters will be available to accept your on-site badge requests. Do not submit names of staff members multiple times. (See "Registration" for hours of operation.)

Exhibitor Service Center
The Service Center will be open for business beginning Thursday, November 10, 2005. All contractors and production management personnel can be found here. In addition, all on-site production services such as decorating, furniture, floor covering, shipping, material handling, electrical, telephone, display labor, special cleaning, signs, security guards, photography, floral and audio-visual requirements can be arranged here. A team of production management personnel is at your service.

Handouts, Literature, Giveaways, Invitations & Promotional Material
  • You must remain inside the perimeter of your booth to distribute literature, handouts, or invitations to attendees.
  • Costumed performers or other employees engaged in advertising your product, service, or events must do so from the inner perimeter of your booth.
  • Passing out promotional material or literature in the aisles or public areas is prohibited.
  • Do not schedule conflicting off-site promotions which would take SC|05 attendees away from the SC|05 events, sessions, or during open exhibition hours.
  • Exhibitors must take extreme caution when choosing gifts for giveaways to ensure items are safe for children of all ages. Any concerns about the safety of a handout should be expressed with written warning as to those concerns and should accompany each handout.
Hanging Items From the Ceiling of Convention Center
For anything required to be hung from the convention center, please call Freeman Decorating Company at 714/254-3400 to confirm availability of rigging points. Click here to download the Freeman Hanging Signs form.

Helium Balloons
Helium Balloons are not permitted in the Washington State Convention and Trade Center.

Hospitality Suites
To request a hospitality suite, visit the Housing Web Site, or contact the Seattle Housing Bureau at (888) 877-0255 or (206) 461-5881.

Installation of Displays
The exhibit hall will be open for the installation of exhibits during the following hours. Be sure to review your assigned date and time for arriving.
Thursday, November 10 8:00am – 5:00pm
Friday, November 11 8:00am – 5:00pm
Saturday, November 12 8:00am – 5:00pm
Sunday, November 13 8:00am – 5:00pm
Monday, November 14 8:00am – Noon

The exhibitor will have an authorized representative present throughout the installation of his exhibit and will furnish the name of this representative to Show Management at least 60 days prior to the show. During installation hours, Installation & Dismantle stickers will be available at no charge to all exhibitors and workers to gain access to the SC|05 exhibit floor. I&D stickers must be worn at all times during installation days. Exhibitors may pick up I&D stickers from security at the entrance to the exhibit hall or from the Exhibits Management Office.

Exhibitors may work after hours by carrying the “Off-hours pass.” These off-hours passes may be obtained from security or exhibits management. Off-hours passes are good for the entire conference and need not be replaced.

The Exhibits Management office will be open from 8:00am – 6:00pm from Wednesday, November 9 through Friday, November 18 through Noon.

Installation of all exhibit material must be completed by Noon, Monday, November 14 and all shipping crates and packing cases must be ready for removal in order to allow sufficient time for a final cleaning prior the 6:00pm Press Exhibition Preview Tour. If an exception must be made, contact Show Management.

Insurance
All Exhibitors are required to provide for their own floater insurance coverage, protecting against damage, loss or theft, and business auto coverage.
In most cases, a rider can be added to your present policy for a nominal cost that will protect your property while it is out of your control. Please refer to the Exhibitor Appointed Contractors section for more information.

ACM SIGARCH, IEEE Computer Society, their agents, Hall-Erickson, Inc., the Washington State Convention and Trade Center and/or their respective agents will not be responsible in any way for the safety of any exhibit or material against theft, fire, water, accident, or any cause, nor for the loss of damage to goods consigned to its care.

Media Room
The Media room provides a convenient resource for conference exhibitors who want to provide materials to media representatives and industry analysts covering the conference. The Media Room will be located in Room 301, and provides telephones, computers with Internet access, and other equipment to support the media. The room is also a meeting place for exhibitors and media representatives looking to make contact. Please click here for more information.

Music Licensing
Each Exhibitor must secure and pay for the appropriate licenses or permits to reproduce copyrighted musical compositions (Performed music or music used in visual format, audio format, printed materials, or electronic data, etc.) ASCAP, BMI, and similar organizations enforce the licensing of copyrighted musical material.

Parking
Click here to link to information and directions on Convention Center parking.

Photography
Photography is permitted and will not be monitored by Show Management. Photographers should not photograph a booth without first securing the cooperation of the management of the booth being photographed. All preferences expressed by an individual booth manager should be respected.

Program Listing Information - Industry Exhibitors
Included with your booth space rental is your company’s listing in the Exhibit Directory. This listing includes your company name and address information, sales/marketing contact information, and a 50-word description of your product/service.  Please click here to submit your Directory Listing Information. Listings will not be accepted later than September 2, 2005. If you have any questions regarding your listing, please contact Exhibits Management at 630/434-7779, or e-mail: sc@heiexpo.com.

Property Passes
SC|05 Property Passes allow for exhibit property removal. Authorized Passes allow the Exhibitor (or the bearer) to remove material from the exhibit hall when complete with a full description of the property that is being removed. Click here to download these passes. These passes are available exclusively for use of each exhibitor. Any loss or misuse is the Exhibitor’s responsibility. Passes, if lost, may not be replaced without proper identification. Maintain control of your Property Pass at all times, since it allows the bearer to remove items from your booth. Exhibitors may authorize removal of their own property. Do not release your Property Pass to Security. Keep possession of the pass at all times.

Registration
We encourage you to register your booth staff in advance to avoid lines at the Convention Center. For those exhibitors who do not register in advance, Exhibitor Registration will be open during the following hours:

Saturday, November 12 1:00pm - 5:00pm
Sunday, November 13 7:30am - 8:00pm
Monday, November 14 7:30am - 8:00pm
Tuesday, November 15 7:30am - 5:00pm
Wednesday, November 16 7:30am - 5:00pm
Thursday, November 17 7:30am - 5:00pm
Friday, November 18 8:00am - 11:00am

Restaurants and Concession Stands
Convention Cafés and Restaurants are managed by ARAMARK, and provide a variety of meal and snack options to attendees and exhibitors.

Security
Entry to and exit from the exhibit area will be possible only through the main Show entrances and all persons entering and leaving must wear a badge issued by Show Management. During the installation and dismantling periods, no one will be permitted in the exhibit area before 8:00am.

Lost or stolen property must be reported to the Security Office as soon as possible. Please remember that any claim must be properly documented in order to receive reimbursement from your insurance company.

Show Colors
Exhibits:
Aisle Carpet: Green
Booth Backwall Drape: Green/White/Blue/Green/White
Booth Siderail Drape: Green

Show Dates and Hours
The exhibit hall will be open for attendees the following hours:

Press Exhibition Preview Tour:
Monday, November 14  
6:00pm – 7:00pm
Exhibition Opening Gala:
Monday, November 14
7:00pm – 9:00pm
Tuesday, November 15  
   Upper Level 9:30am – 6:00pm
   Lower Level 10:00am – 6:00pm
Wednesday, November 16  
   Upper Level 9:30am – 6:00pm
   Lower Level 10:00am – 6:00pm
Thursday, November 17  
   Upper Level 9:30am – 4:00pm
   Lower Level 10:00am – 4:00pm

Smoking Policy
ACM/IEEE SC|05 is a NO SMOKING Conference and Exhibition.

Sound from Computer Equipment
Be sure that rack fans are sound suppressed.

Sound Amplifying Reproducing Equipment
The use of sound systems is permissible, provided they are not audible more than 3 feet into the aisle or into neighboring booths, and that the sound is directed exclusively into the Exhibitor’s booth. Show Management shall have absolute control over this regulation, the intent of which is to ensure that sound systems shall not be audibly objectionable to neighboring Exhibitors. Sound amplification may be used by an Exhibitor only for the dissemination of information to the SC|05 audience directly relating to products and/or services of the particular Company displaying such products and/or services at SC|05.

2006 Industry Exhibitor Space Selection Meeting
The SC06 Industry Exhibitor Space Selection meeting will take place on Wednesday, November 16 from Noon – 5:00pm. Space selection activities are for Industry Exhibitors Only. The SC06 Conference and Exhibition will be held in Tampa, FL, November 13 – 16, 2006. Contracts for space will be accepted and space assignments will be made according to Priority Points, which are based on the Exhibitor’s number of continuous years exhibiting at SCxy and the size booths that were purchased in those consecutive years. Priority Point information will be available on-site in the Exhibits Management Office and will also be distributed at the Space Selection Meeting. Please click here for additional information.

The SC-6 Research Exhibitor Space Selection meeting will take place on Thursday, November 17. Details forthcoming.

Technical Sessions Free on Friday
The ACM/IEEE SC|05 Conference is extending a special offer to you, the Exhibitors! On Friday, November 18, Exhibitors with a badge can attend any Technical Session (scheduled on Friday) free. Before making your return travel arrangements, please review the sessions offered via the web site and see if you and your associates would like to attend.

Union Jurisdictions
Click here to go to details on Union Jurisdictions.

Washington State Convention and Trade Center
Click here for floor plans of the Washington State Convention and Trade Center, including information on ceiling heights in the exposition hall and information on meeting rooms. The ceiling height on the upper level exhibit hall is 21'. This may effect island booths in the upper hall.

Web Site
The official SC|05 Web site is at http://sc05.supercomputing.org/

Other

Registration Opens
Saturday, November 12
1:00pm
Exhibitor Reception
Sunday, November 13
6:00pm – 9:00pm
Completion of Surfaces
Monday, November 14
10:00am
(Exhibitors building special background or side dividers must make certain the surfaces of such dividers are finished in such a manner as not to be unsightly to Exhibitors in adjoining booths. If such surfaces remain unfinished at 10:00am on Monday, November 14, Exhibits Management shall authorize the General Contractor to effect the necessary finishing and Exhibitor must pay all charges involved.)
2006 Space Selection Meeting 
Wednesday, November 16
11:00am – 5:00pm