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The following information will assist you in planning for dismantling your
display. In addition to this information, Exhibits Management and Freeman
Decorating Company will distribute a “dismantle notice” during
the Show. This will reconfirm information that has been made available to
you and will provide more specific information as it relates to this year’s
The close of the Show on the last day (commonly called “the break” of
the Show) is a very busy and hectic time. Don’t leave anything to chance!
Plan your work and work your plan.
When does the Show Close and what is the
The show will officially close at 4:00pm on
Thursday, November 17, 2005. Dismantling of exhibits should NOT begin
prior to this time. Respect your fellow exhibitor as they may still be conducting
Important Notice: ALL EXHIBITS ARE TO BE OCCUPIED AND IN OPERATION
UNTIL THE OFFICIAL CLOSING HOUR OF THE SHOW.
Booth Dismantle Schedule:
All packing of booths should
be completed by Noon, Friday, November 18. Bills of lading must be turned
in to the Service Desk by this time.
|Thursday, November 17
||4:00pm – Midnight
|Friday, November 18
||8:00am – Noon
Removal of Aisle Carpet:
Removal of aisle carpet will begin
at 4:00pm on Thursday. Your cooperation is requested so the removal can be
accomplished as quickly as possible. Empty crates and cartons cannot
be returned until the carpet is removed. Please keep all aisles
clear to facilitate this process.
Keep Clear “No Freight/Fire Aisles”:
of the Fire Department, aisles designated “No Freight/Fire Aisles” must
be maintained clear of crates and exhibit materials during move-in and
move-out. These aisles are required for emergency access throughout the
hall and to expedite freight and empty crate moving. Floor Managers will
assist in enforcing the compliance of these rules.
Your cooperation is needed to assist in the
movement of all freight empties, but our most important concern is for the
safety of all exhibitors and workers on the show floor.
Return of Empty Crates:
The return of empty crates will
start at approximately 5:00pm on Thursday and will take several hours
Please remember that the empty crates and cartons were removed
over a two-day period. Do not hold your empties until the last day of set-up.
Do not attempt to tip empty crate personnel to return your empty crates,
as it will NOT expedite the process.
Immediately at 4:00pm you should begin to pack
and secure all valuable items for your own protection. DO NOT LEAVE YOUR
BOOTH UNATTENDED. THIS IS A CRITICAL TIME DURING THE BREAK AND YOU MUST USE
CARE TO SAFEGUARD YOUR DISPLAY AND PRODUCTS.
Show Management, the building
operator, the general contractor and the security company provide a measure
of protection, such as providing perimeter security. But only you and your
staff are responsible for your valuables. Some exhibitors hire designated
booth guards to assist in this process. See “Product
General Lighting and Utility Services will be turned off shortly
after 4:00pm on Thursday, November 17, and work lights will be turned on.
For electrical or telephone beyond 4:00pm, be sure to make arrangements in
- Don’t identify the product or manufacturer on the outside of cartons,
crates, boxes, etc. Mark these numerically to indicate the total being
shipped (1 of 6, 2 of 6,… etc.) Note: It is recommended
that you shrink wrap sensitive materials with black shrink wrap to disguise
- Include your company’s name and booth number on your cartons, crates,
etc. Furnish your freight forwarder with an accurate and complete bill
of lading (Material Handling Agreement).
- Remove all old labels from inbound shipping and apply new labels for
- Store excess supplies and merchandise with the material handling contractor
or in a facility outside the hall. Never store your excess merchandise
or supplies under tables or displays. That’s the first place someone
- During “the break”, stay within your exhibit until your booth
- Obtain proper insurance coverage for your goods, including transit to
and from the Show site. Low cost Exhibitor Insurance is available. Check
with your insurance carriers.
When Can Labor Start Working?
All dismantle orders
for labor are part of the installation order forms found in the Freeman “Labor” section
of this manual, and should be ordered in advance and then confirmed during
installation or Show days at the Freeman Service Desk by Wednesday, November
16 prior to Noon.
Labor can begin dismantling in your booth at 4:00pm (except
forklifts) on Thursday, November 17. Workers should not be on the floor prior
to that time.
Note: Forklifts for booth work (rigging) will not be allowed
onto the exhibit floor prior to 5:00pm on Thursday, November 17. Plan your
dismantle work schedule accordingly.
All dismantling must take place within
your booth area, and product, display, crates, boxes, etc. must not be put
in the aisles.
All “No Freight/Fire Aisles” must remain totally
clear to assist in the return of empties and to comply with Fire/Safety rules.
What about my Electrical and Telephone Service?
Electrical Service and Utilities will be turned off shortly
after 4:00pm, November 17. Exhibitors requiring electrical or utility service
past 4:00pm on Thursday must make advance arrangements prior to Wednesday
at the Electrical/Utility Counters in the Service Desk Area.